A plain-language privacy summary.

What information may be collected

• Centre information — centre name, location, type, contact person, role, and how documentation is currently handled. Provided by you when you apply for the pilot or contact us.
• Account information — name, email, role, and centre association for educators, directors, owners, and parents.
• Child information — only as recorded by authorised educators inside their centre, and kept within that centre.
• Usage information — basic technical data about how the platform is used so we can keep it running and improve it.

Why information is collected

• To provide documentation, planning, and communication tools to centres.
• To support pilot centres and review applications personally.
• To respond to questions sent through the contact form.
• To keep the platform secure and reliable.

How information is used

• To run the Kairos platform.
• To communicate with the centre, educator, or parent who provided it.
• Children’s data is never used for public marketing.
• Aggregated, non-identifying patterns may be used to improve the platform.

Who can access information

• Authorised centre staff, limited to what their role needs.
• Parents, for their own child only.
• The Kairos team, limited to what is needed to run and support the platform.
• Trusted infrastructure providers under contract (for example, hosting and email delivery).

Parent and centre controls

• Parents can request information about what is held about their child.
• Centres can request export and deletion of records they own (controls in active development).
• Educators can edit and unpublish stories they have created, subject to centre policy.

Data security approach

• Encryption in transit.
• Encryption at rest where supported by our infrastructure.
• Role-based access controls.
• Periodic review of how data is stored and processed.

Contact

For any privacy question, write to hello@kairos.edu.lk. We respond personally.

Note on legal review

This page is a plain-language summary, not a final legal policy. A full privacy policy with legal review will be published before public launch and any general availability of the platform.